Content Overview
Common mistakes
Filling out the DA 31 form can be straightforward, but many make common mistakes that can lead to delays or complications in the leave approval process. One frequent error is failing to provide complete personal information. Missing details, such as the full name or DOD ID, can cause the form to be returned for correction.
Another common mistake involves the leave address. Providing an incomplete or incorrect address can hinder communication during the leave period. Ensure that the address includes all necessary components, such as the street, city, state, ZIP code, and phone number.
Many individuals also overlook the importance of selecting the correct type of absence. The form includes various categories, and choosing the wrong one can lead to complications. For example, misclassifying a leave as non-chargeable when it should be chargeable can affect leave balances and entitlements.
Additionally, people often forget to fill in the dates accurately. The “FROM” and “TO” dates must be in the correct format (YYYYMMDD) and should reflect the actual leave period. Double-check these dates to avoid confusion and ensure that the requested leave aligns with your plans.
Another mistake is not specifying the total number of days requested. This section is crucial for processing the leave request. Be clear and precise about the number of days you intend to take off.
Many individuals also neglect to sign the form. Without the requestor's signature, the form cannot be processed. If the requestor is unavailable, a supervisor can sign on their behalf, but this must be clearly indicated.
It’s also important to ensure that all necessary approvals are obtained. Missing signatures from supervisors or approving authorities can stall the leave request. Each section must be completed to avoid unnecessary delays.
Lastly, individuals sometimes forget to review the remarks section. This area can be used to provide additional context or information about the leave request. Failing to utilize this space can lead to misunderstandings or additional questions from the approving authority.
By being mindful of these common mistakes, individuals can streamline the process and enhance their chances of a smooth leave approval.
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Misconceptions
Understanding the DA 31 form is crucial for military personnel requesting leave. However, several misconceptions often arise regarding its use and requirements. Here are eight common misconceptions:
- The DA 31 form is only for annual leave requests. This form is used for various types of absences, including emergency leave, PCS leave, and more.
- Only the service member can sign the DA 31 form. A supervisor may sign on behalf of the requestor if they are unavailable.
- Submitting the DA 31 guarantees leave approval. Approval is subject to the discretion of the supervisor and approving authority.
- Leave must be taken immediately after the DA 31 is approved. The form allows for future leave requests, as long as dates are specified.
- There is no need to provide a leave address on the DA 31. A leave address is essential for communication during the absence.
- All types of leave are chargeable. The DA 31 distinguishes between chargeable and non-chargeable leave, allowing for various leave types.
- Once submitted, the DA 31 cannot be modified. If changes are necessary, a new form can be submitted or an amendment can be made.
- Only the military can access the information on the DA 31. The form is subject to the Privacy Act, and information is protected accordingly.
Awareness of these misconceptions can facilitate a smoother leave request process and ensure that service members understand their rights and responsibilities regarding the DA 31 form.
File Overview
| Fact Name | Details |
|---|---|
| Form Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by the Privacy Act of 1974 and AR 600-8-10. |
| Proponent Agency | The proponent agency for this form is the DCS, G-1. |
| Requestor Information | Part I of the form collects essential information about the requestor, including name, DOD ID, and rank. |
| Types of Absence | The form allows for various types of absence, including chargeable and non-chargeable leave options. |
| Signature Requirements | Signatures are required from the requestor, supervisor, and approving authority for processing the leave request. |
| Expiration of Previous Editions | The DA 31 form was last updated in June 2020, and previous editions are considered obsolete. |
Instructions on Utilizing Da 31
Completing the DA 31 form is an essential step in requesting leave. This form captures important information about your leave request and must be filled out accurately to ensure timely processing. Follow the steps below to fill out the form correctly.
- Begin by entering the Control Number at the top of the form.
- In Part I - Requestor Information, fill in your Name (Last, First, Middle Initial).
- Enter your DOD ID number.
- Provide your Rank.
- Fill in the Date in the format YYYYMMDD.
- Write your Leave Address, including Street, City, State, ZIP Code, and Phone Number.
- List your Organization, Station, POC Email, and Phone Number.
- Select the Type of Absence by checking the appropriate box (Chargeable, Non-Chargeable, or Combination) and specify the type of leave.
- In section 9, fill in the From date (YYYYMMDD) and the To date (YYYYMMDD) for your leave.
- Indicate the Total Days Requested.
- Complete sections 10a, 10b, and 10c with information about accrued leave, chargeable leave requested, and non-chargeable absence requested.
- Sign and date the form in the Signature of Requestor section. If you're unavailable, your supervisor can sign on your behalf.
- Your supervisor should fill in their Name, Title, and Rank/Grade, and provide their recommendation (Approval or Disapproval) along with their signature and date.
- The approving authority will also need to fill in their Name, Title, and Rank/Grade, and indicate their action (Approved or Disapproved) with their signature and date.
- Complete the Departure Authority Signature section, including date, time, name, title, and signature.
- If applicable, fill out the Extension - Approval Authority Signature section with the number of days, date approved, name, title, and signature.
- Finally, complete the Return - Authority Signature section with date, time, name, title, and signature.
- In the Remarks section, provide any additional information required.
After filling out the form, review it for accuracy. Ensure all required signatures are obtained before submission. This will help facilitate a smooth approval process for your leave request.